ManagePlaces > News > Project management > 6 essential tools to look for in project management software

1. Set Clear Objectives

First and foremost, setting clear targets is the key to a successful project. You will need to set KPIs against project budget, figure out who is involved and outline what you aim to achieve. There are two key features within project management software that will ensure you never lose track of your objectives:

Gantt Chart: this feature is integral to staying on track of your project. It allows you to not only understand your resources, but manage them effectively against deadlines so that you can assign tasks accordingly. The ease of use will only add to the efficiency of your management, creating a solution that saves time and energy.

Trackables: this feature allows you to set and track your KPIs. You can easily see how everything is looking and monitor spend; are you under budget or over?

2. Customisation

Every project and team is unique. Customisable software allows project managers to cater to their unique management styles and techniques, instead of having to alter their style depending on the software. You can even customise the software depending on roles, ensuring that contractors only have access to project information specific to them, or that team members only have access to their timesheets:

Personal account manager: Directly request features to suit you and your project. This provides a unique solution, allowing you to manage your projects the way you’re used to.

3. Team management

Without effective team management, your project may suffer. Every project manager should be utilising this feature to not only allocate tasks, but to keep every team member updated with ongoing developments all in one place:

  • Understand who’s doing what and when
  • Track what your team is currently doing and what is scheduled
  • Customised to support the way your team works
  • Quick access to diagrams and timesheets

4. Mobile

It is integral that your project management software is optimised for mobile. With team members working remotely from the office, on building and construction sites, you need to ensure that they can receive instant updates on the go:

Project management software should always be about ease of use, ease of communication and ease of management. Ask yourself:

  • Can your team members instantly update you in the field without having to log into the platform?
  • Can architectural diagrams and specifications be made quickly without having to use your laptop?
  • Can team members update their progress and time sheets while onsite?
  • Are stakeholders able to be constantly informed of important updates on the go?

5. Reporting

Every project has stakeholders, clients or partners that need to be reported back to about the progress of a project. The ability to take a quick ‘snapshot’ of the project and send it to stakeholder at any moment in time is fundamental.

Reporting features allow you create a timeline of events indicating what happened yesterday versus what needs to be completed today. It is also an indispensable tool which helps you plan ahead for your next project. You can compare problems that may have arisen in your last project and avoid making the same mistakes, saving you time and keeping the stakeholder happy.

6. Security

Project management software offers you the assurance that everything you document or upload is confidential. By implementing encryption, policies and terms of use, you can be sure there is no negligence on behalf of your staff.

The cloud is an essential feature that allows you to securely document all of your files in one place. With sole access, you can decide who sees what; send architecture updates to your team members in the field or PDF reports to stakeholders.

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