With a strong background in project management, we spoke with Kieran to uncover what he has found to be the the top strategies for successful project management.
It is essential that one or two other professionals are aware of the goings on of the project at all times. Often, project managers are having to manage multiple projects at any one time, which could result in delays or oversight. Making sure that there are professional tradesmen on your team overseeing production, ensures that that each particular project is being made a priority.
2. Visit the production site every day
In my experience, production slows down if you miss a day onsite. It is essential to the smooth running of a project to keep tabs on progress, not only to make sure you’re on budget and reaching targets, but also to keep the client or stakeholder updated with progress reports.
3. Call an initial project meeting
Always schedule a meeting before the start of any project. This is the time to get everyone together before production starts so you can start organising a timeline of events. Make sure that the right people are invited to this initial meeting so that you can:
- Create a floor plan, agree on a layout and walk through it with the team
- Identify problems before they arise
- Source and check materials
- Agree on budget spend
- Start scheduling tasks so that production can start straight away
4. Always check your materials
Buying and sourcing materials can be a huge expenditure, both in terms of time and budget. If materials have been over or under ordered, this could cause a huge delay in production trying to rectify the problem. Double checking the materials is essential to avoid any future delays. Alternatively, sourcing the materials yourself could not only save you a lot of money, but also help minimise the chances of any delays.
5. Make sure you’re approachable
To be a successful project manager, you have to make yourself approachable. Let your team know that you are happy to hear bad news first. This is essential to identifying the problem before it hinders the project and will allow you to avoid future issues. Project management is more than ensuring tasks are running to schedule and monitoring budget spend, you also have to people manage. The more your team trust you, the more you can trust that they will get the work done.
6. Find the right software for you
When you’re managing a project, you have to make a lot of decisions very quickly. For example, It’s very easy to make quick decisions for small purchases that you haven’t budgeted for, which can cause future budgeting problems if you can’t keep track of your purchases. Project management software is ideal for keeping track of expenditure and helping you monitor progress against budget. Software tools also help you keep a list of historic notes, tasks and who you have to contact to rectify any problems that have surfaced.